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Docs / Setup

Workflow settings

Turn optional features on or off, set default rates, and choose how sale bills are numbered.

Open Administration → Workflow configuration. Everything is optional. Turning a switch off never deletes anything already entered or billed. It changes what happens from then on.

Switches for optional features, then default rates below.

#Weighing and masters

Switch What it does
Dual-location weighing (River + Factory) Adds a second weight field on Purchase, for material that arrives with a weight from the point of extraction.
Known-tare shortcut on Token entry Suggests a vehicle's saved empty weight.
Owner + PAN on vehicles Shows owner and PAN on the vehicle master and fills them in for known vehicles.
Production / conversion tracking Adds a Production screen for sites that convert raw material (for example boulders into graded stone). Leave off if you don't need it.

#Default rates for billing

Further down the page, set the figures that Purchase and Sale billing fill in for you: GST, Income Tax, Transit fee, GST on transit, Permit fee, and Royalty GST % and rate; and, for sales, default Freight, Tax % (fallback), Kaanta, Daala, Incentive and Round Off. Your accountant can tell you the right values.

#Sale bill numbers

By default a sale's bill number is its token number. To use invoice-style numbers instead:

  1. Turn on Use a bill-number series for sales.
  2. Set an optional Prefix (for example INV/) and Digits (zero-padding, so 12 becomes 0012).
  3. Use Start / change next number to to set where numbering continues. Leave it blank to carry on.
  4. Optional: Only number sales that charge GST keeps the series free of non-GST sales.
  5. Save.
Note

The number is given when the sale is completed, one after another, so two sales billed at the same moment never get the same number.